Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:

● Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.

● Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.

● Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises.

WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Coordinator, Business and Legal Affairs

A little bit about our team:

WMG Global Catalog/Rhino Entertainment is the catalog division of Warner Music Group responsible for advancing the legacy of Warner’s iconic artists and optimizing the performance of Warner’s catalog of recorded music, including that of legacy artists and current superstars. Rhino’s dynamic Business and Legal Affairs team shares a passion for music and values hard work with a creative, problem-solving mindset. We focus on innovative deals with and for WMG artists in areas of recorded music, brand licensing, and ancillary exploitation. We work cross-functionally with A&R, marketing, fan engagement, commerce, and finance to structure deals and further strengthen relationships with our artists. We also field inquiries in connection with U.S. catalog repertoire, manage both pre-litigation claims and litigations in conjunction with WMG’s corporate litigation in-house counsel, and enforce WMG’s rights in connection with the same. We also collaborate closely with our affiliated labels Atlantic, Elektra, and Warner Records, as well as WMG’s corporate teams.

Your role:

A key player on the team, this individual will support top executives and senior management within the Business & Legal Affairs department at Rhino Entertainment. Additionally, this role will manage the calendar and scheduling for the CFO, Rhino & Global Catalog. As the point person for the Business Affairs team, you will collaborate closely daily with a wide range of departments at WMG, as well as many other record labels within the company. Rhino Entertainment is home to Music by some of the most iconic musicians of all time: The Doors, Grateful Dead, The Eagles, Led Zeppelin, Fleetwood Mac, and many more. Want to develop a one-of-a-kind, behind-the-scenes understanding of the Music Industry while supporting a leader in the field? This could be the right role for you!

Here you’ll get to:

Manage executives' calendars, schedule meetings, arrange conference calls and travel arrangements, coordinate team meetings, order supplies, scan and collate documents, and answer and screen incoming calls, among other tasks
Field and route incoming correspondence
Submit, track, & maintain travel and entertainment expenses
Prepare and submit invoices for payment
Maintain the Business Affairs filing system
Draft and distribute internal and external correspondence
Produce presentations, reports, and charts as needed
Maintain highly confidential and/or critical information
Handle the circulation of deal approval memos for executive signatures
Prepare documents for contract execution and post-execution handling, summarize and enter related details into WMG’s rights administration database.
Plan and coordinate events and team meetings
Rally the internal assets of the company for the benefit of the team (IT, Office Services, etc.)
Take ownership of the internal practices relating to the position. Identify areas of improvement and lead change to processes and procedures
Perform other similar tasks as requested, and handle other special projects as needed

About you:

Associate’s or Bachelor’s degree or equivalent experience
Demonstrate excellent verbal, written, and interpersonal communication skills, including the ability to interact with varying personalities and working styles effectively
Excel in a fast-paced work environment that requires strong multitasking skills, excellent time management, and high attention to detail
Strong sense of emotional intelligence and commitment to confidentiality
Possess strong organizational and prioritization skills, excellent typing and proofreading skills
Able to work independently and as part of a team
Have a proven understanding of standard computer programs

We’d love it if you also had:

1-3 years of experience working as an executive assistant or in the music industry
Experience developing office processes and procedures
Former office management experience
Experience with Google Workspace
Ability to work in a dynamic environment for several executives
Willingness to help executives improve their own performance
Ability to lead and prioritize multiple projects and deadlines
Ability to learn new tasks quickly; commitment to excellence and self-improvement
Ability to communicate clearly and identify issues, without being prompted to do so

About us:
As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.

Together, we are Warner Music Group: Independent Minds. Major Sound.

Love this job and want to apply?

Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG. We love it here, and think you will, too.

#LI-Onsite

This position requires a minimum of four days per week in the office. We value in-office collaboration and believe it's essential for talent development and fostering strong working relationships.

Warner Music Group is an Equal Opportunity Employer.

Links to relevant documents:

2025 Benefits At A Glance final.pdf

EVerify Participation Poster.pdf

Right To Work .pdf

Warner Special Products Inc

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Coordinator, Business and Legal Affairs