Job Title: Billing Clerk/Admin | Department: Underground |
Reports to: Portal Supervisor | FLSA: Non-Exempt |
PURPOSE: To create company invoices and send them to DBE customers for payment; process adjustments or corrections as needed. Process foreman daily timesheets and other accounting related tasks as identified by the Office Supervisor.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
·Assign new job numbers as needed and create electronic/physical job folders
·Open new jobs in the company’s accounting system; updating information when necessary
·Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files
·Cover front desk, answer phone calls
·Assist with preparing customer invoices as needed
·Update and send weekly/monthly customer reports
·Update and distribute weekly project reports to operations team
·Request fuel pins and fuel cards
·Order office supplies as needed (UG Building)
·Download and distribute potential bids; maintain bid folders with updates
·Other necessary and required duties
EDUCATION/EXPERIENCE:
• A high school diploma or GED equivalent is required.
• A minimum of two years of accounts receivable experience or equivalent training is preferred.
• General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred.
·Proficient in Microsoft Word, Excel and knowledge of spreadsheet applications.
SKILLS, PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:
• Ability to stay focused and work without close supervision.
• Works well in a team environment as well as independently.
• Ability to accurately enter data and perform mathematical calculations.
• Able to adjust priorities on short notice, manage interruptions and work well under pressure.
• Ability to timely meet deadlines; coordinate workloads with Supervisor.
• Effective communication, organizational and problem-solving skills.
• Complies with and maintains company confidentiality practices and policies.
• Interacts professionally with all company employees and outside persons, such as customers, vendors and professional service providers.
• Mental alertness is necessary to ensure accurate and thorough completion of work activities.
• Ability to interpret and disseminate complex information appropriate and effectively.
·Ability to learn and become proficient with multiple billing platforms
• Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other office equipment.
• Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements.
• Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate.
Doty Bros Construction offers a very competitive pay and benefits package including medical, dental, vision, and 401k.
The above statements are intended to describe the general nature of the work performed by employees assigned to this position. This description assists in ADA compliance, and is not intended for any other purpose such as compensation. All employees must comply with company policies and applicable laws. Management retains the right to assign additional duties periodically and the discretion to add or change the duties of this position at any time. |
Doty Bros Construction is an Equal Opportunity Employer.
