Job Position: Executive BusinessAssistant
Department: Corporate
Reports to: Co-President and General Manager
FLSA: Exempt (ADMIN)
Status: Full Time
Work Location: Atlanta, GA
OVERVIEW:
The Radio One story began simply with a dream and one radio station. Forty years, 13 markets, and 70+
stations later, we are an urban media empire, spanning multiple media platforms. We are in your ears with Reach Media/Radio One, on your televisions with TV One, and may even be the name behind your favorite website, with our digital platform Interactive One. Information is power, and our mission here at Radio One, Inc. is simple – to be the most trusted media source in the African American community. At Radio One, we pride ourselves on hiring people who are dedicated and continue to challenge the norm, while embracing a corporate culture built on creativity and passion. We are our employees’ biggest fans, and it is our daily mission to attract, develop, and retain the brightest stars in the business.
The Executive Business Assistant will provide high-level administrative, strategic, and operational support the Co-President, managing multifaceted responsibilities crucial to their and the team's efficiency and success. This role demands a high degree of confidentiality, discretion, proactive problem-solving, and strong business expertise
ESSENTIAL RESPONSIBILITIES:
- Manage complex calendars, appointments, and meetings for executive leadership
- Coordinate travel arrangements, including itineraries and accommodations
- Prepare and draft professional correspondence, reports, and presentations on behalf of the executive
- Act as a key point of contact for internal and external stakeholders, representing the executive with professionalism and discretion
- Handle confidential and sensitive information with the highest level of integrity
- Conduct research and compile data to support decision-making and ongoing projects
- Provide administrative and operational support to the business unit, ensuring smooth day-to-day functioning
- Oversee administrative tasks for the business unit, including but now limited to supply management and assisting with budgets
- Coordinate logistics for internal meetings, offsites, and company events
- Maintain organized filing systems (digital and physical) and ensure accurate documentation
- Serve as a liaison between departments and external partners to facilitate effective communication and collaboration
- Support special projects and ad hoc tasks as directed by executive leadership
KNOWLEDGE/SKILLS/ABILITIES:
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines efficiently
- Excellent written and verbal communication skills for interacting with executives, staff, and external stakeholders
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant productivity tools
- High level of discretion and confidentiality when handling sensitive information and executive communications
- Adaptability and flexibility, including the ability to work varied hours as needed
- Self-motivated and able to work independently with minimal supervision, as well as collaboratively within a team environment
- Proven ability to apply critical thinking and sound judgment to anticipate needs, resolve issues proactively, and make effective decisions
- Project management capabilities, including the ability to track timelines, milestones, and deliverables
- Event planning experience, from coordinating logistics to managing budgets and vendor relationships
- Familiarity with industry-specific software and platforms (e.g., scheduling tools, travel booking platforms)
- Experience in task delegation and workflow coordination, supporting team productivity and project completion
EDUCATION and/or EXPERIENCE
Bachelor’s degree or equivalent experience, often with 5 or more years in a high-level administrative role.
