Title: Administrative Assistant
At Meruelo Enterprises, we’re building more than infrastructure, we’re building communities, careers, and a better tomorrow.
Founded in 1986 and proudly minority-owned, we’ve grown into one of California’s leading construction and engineering firms, serving major utility, transportation, and telecom clients across the West Coast. With a talented team of over 2,500 professionals and a family of top-tier subsidiaries, we deliver innovative, high-impact solutions in gas, electric, water, and more.
From the ground up, we’re committed to safety, quality, and integrity. If you're looking to be part of a fast-growing, mission-driven company making a real difference, welcome to Meruelo Enterprises.
About the Role:
We are seeking a professional, highly organized, and detail-oriented Administrative Assistant to support the executive leadership team at our corporate headquarters. This role plays a critical part in managing executive schedules, coordinating multi-subsidiary meetings, and ensuring the seamless operation of high-level administrative functions in a fast-paced and confidential environment.
Key Responsibilities:
²Executive Calendar & Schedule Management
²Manage daily calendars and scheduling for key executives, including the CEO, COO, and other corporate leadership
²Coordinate complex and dynamic schedules across Meruelo Enterprises and its six subsidiaries
²Proactively identify and resolve scheduling conflicts, meeting overlaps, and urgent calendar changes
²Organize executive meetings, board meetings, and cross-functional leadership sessions
²Prepare agendas, materials, and ensure meeting logistics (rooms, technology, catering) are in place
²Take minutes, document key decisions, and track action items for follow-up
²Arrange domestic travel for executives, including flights, hotels, and ground transportation
²Develop detailed itineraries, coordinate across time zones, and adjust plans as needed
²Draft, review, and format executive-level communications and reports
²Manage confidential documents, contracts, and sensitive materials with utmost discretion
²Maintain filing systems and databases for easy access to critical corporate documents
²Act as the primary point of contact between executives and internal/external stakeholders, including leadership across Meruelo's subsidiaries
²Screen and prioritize incoming communications, ensuring timely response and follow-through
Qualifications:
Experience:
²Minimum 3–5 years of administrative experience supporting C-level executives
²Experience in the construction, utilities, or infrastructure sector is highly preferred
²Familiarity with managing multiple stakeholders across corporate and subsidiary levels is a plus
²Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
²Excellent organizational and time management skills
²Strong written and verbal communication
²Proven ability to handle confidential information with integrity
²High attention to detail and a commitment to service excellence
²Professional demeanor, with a calm and proactive approach under pressure
²Highly adaptable, with the ability to work independently and manage competing priorities
Preferred Attributes:
²Associate's or Bachelor’s degree in Business Administration or related field preferred
²Previous experience in a corporate HQ or parent company environment
²Understanding of construction project lifecycle and terminology
At Meruelo, we believe that diverse teams drive innovation and better business outcomes. We are dedicated to fostering a culture where everyone feels respected, valued, and empowered to bring their whole selves to work. We actively encourage candidates from all backgrounds to apply.
We are an Equal Opportunity Employer and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.
