Executive Coordinator (BMR)
Business Unit: Big Machine Label Group
Department: BMR
Reports to: Kris Lamb
Location: Nashville, TN, On-site
Schedule: M-F, 9am-6pm
Full-Time | Salary | Exempt
About Big Machine Label Group:
Led by Founder, President and CEO Scott Borchetta, the Big Machine Label Group encompasses Big Machine Records, The Valory Music Co., NHRE, Big Machine Rock, and publishing company Big Machine Music.
ABOUT THE ROLE:
BMLG is seeking a highly organized and proactive Executive Coordinator to support the EVP/ General Manager of a leading record label with a high-volume release schedule. This is a critical support role that requires sharp communication skills, operational discipline, and the ability to anticipate needs in a fast- paced, artist-driven environment. You will be a key extension of the executive office and help ensure alignment, efficiency, and impact across the label’s core functions.
JOB RESPONSIBILITIES:
- Manage day-to-day administrative functions for the EVP/ GM, including calendar management, T&E (travel and expense) reporting, and meeting coordination.
- Prepare and edit presentations, agendas, release timelines, and briefing materials as needed.
- Track and organize documents related to artist campaigns, release planning, A&R updates, and marketing initiatives.
- Coordinate internal and external meetings, capturing key takeaways and driving follow-up on action items.
- Monitor cross-departmental timelines and deliverables to ensure the EVP/ GM is informed and aligned with label-wide priorities.
- Provide light project management support for strategic initiatives, campaigns, or special projects.
- Assist in supporting artist events, showcases, executive offsites, and team functions as needed.
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
REQUIRED EXPERIENCE:
2+ years of experience, ideally within the music, entertainment, or media industries.
REQUIRED SKILLS:
- Proven ability to manage dynamic calendars and prioritize among multiple high-level demands.
- Strong verbal and written communication skills with a professional demeanor.
- Experience with T&E reporting and familiarity with corporate expense systems.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Proficiency in Microsoft Office suite and other relevant software applications.
- Passion for music and knowledge of current trends in the industry.
PREFERRED SKILLS:
- Flexibility to work occasional evenings and weekends for events or promotional activities.
- Knowledge of music streaming platforms, terrestrial radio, and marketing in the industry.
EDUCATION:
Bachelor’s Degree in Music Business, Marketing, Communications, or a related field preferred.
TRAVEL REQUIRED:
0-10%
Big Machine Label Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
