Label Coordinator (Ascend)
Business Unit: Big Machine Label Group
Department: Ascend
Reports to: Joel Klaiman
Location: Nashville, TN, Remote
Schedule: M-F, 9am-6pm
Full-Time | Salary | Exempt
About Big Machine Label Group:
Led by Founder, President and CEO Scott Borchetta, the Big Machine Label Group encompasses Big Machine Records, The Valory Music Co., NHRE, Big Machine Rock, and publishing company Big Machine Music.
Job Summary:
We are seeking a highly organized and proactive Label Coordinator to support the head of the label and manage day-to-day operations across release planning, artist relations, marketing coordination, and partner communications. This role demands someone who thrives in a fast-paced environment, has a deep understanding of the music industry, and can confidently communicate with high-level executives, artists, and external stakeholders.
Job Responsibilities:
- Coordinate all aspects of music releases, including timeline management, asset collection, metadata accuracy, and DSP submissions.
- Serve as a liaison between the label head, artists, managers, and joint venture partners.
- Manage the label calendar, scheduling meetings, tracking release timelines, and organizing label-related assets.
- Create professional one-sheets and pitch materials for internal and external use.
- Write compelling pitch letters for media, playlist, and brand outreach.
- Support marketing efforts by managing social media accounts (TikTok, Instagram, Facebook, etc.) and ensuring cohesive online branding.
- Track performance and interpret data from Spotify for Artists, Apple Music for Artists, YouTube Analytics, and Google Analytics.
- Utilize tools like Chartmetric to generate insights and support strategy for releases and campaigns.
- Monitor and report on campaign performance, suggesting optimizations based on analytics.
- Handle administrative tasks including file organization, contract tracking, invoice processing, and release documentation.
- Support simple graphic design needs (e.g., resizing cover art, creating promo images for social media).
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Required Experience:
- 1-2 years of work experience in a promotions or marketing role, preferably within the music industry or entertainment sector.
Key Skills & Qualifications:
Technical & Industry Skills
- Proficient in Microsoft Excel and Google Sheets for tracking, scheduling, and reporting
- Understanding of the music business: royalties, distribution, marketing, publishing
- Familiar with DSP operations and submission protocols (Spotify, Apple Music, YouTube, etc.)
- Competent in basic graphic design tools (e.g., Canva, Adobe Express, or Photoshop)
- Skilled in using Chartmetric and similar music analytics platforms
- Experience writing effective pitch letters and promotional copy
Marketing & Communication
- Experience managing social media content and strategy across major platforms
- Strong verbal and written communication skills for working with artists, executives, and external partners
- Ability to communicate technical or business information clearly and professionally
Organizational & Interpersonal Skills
- Meticulously organized and detail oriented
- Able to multitask and manage tight deadlines in a fast-paced, creative environment
- Diplomatic and emotionally intelligent when dealing with artists and team members
- Self-starter with a proactive mindset and a problem-solving attitude
- Must be able to maintain high confidentiality
- Flexibility to work occasional evenings and weekends for events or promotional activities
Education:
- Bachelor's degree in music business or communication or a related field preferred.
Travel Required:
0-10%
Big Machine Label Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
